The Subregional Office for Central Africa of the United Nations Food and Agriculture Organization (FAO) has commissioned the PCC to carry out certain activities under the Technical Cooperation Project (TCP) No. 3502, entitled "Strengthening the capacities of the platform of farmers' Organizations of Central Africa (PROPAC)". The activities of this project to be executed by the PCC include the following:
Assist the National Project Coordinator in the coordination and monitoring of project activities;
Conduct the institutional and organizational audit of PROPAC and propose guidelines for the preparation of the manual of procedures;
Formulate regional orientations on the main aspects of governance based on the results of the institutional diagnosis of producers' organizations (POs) of Equatorial Guinea, Gabon and Burundi and the orientations on the key aspects of governance and the alignment of national laws;
Define the main axes of reflection (themes) that will be discussed at the regional workshop and design appropriate teaching modules and tools for the achievement of the proposed training programmes;
Define the axes of reflection (themes) to be discussed during the national workshops in collaboration with the national consultants of PROPAC;
Assist PROPAC in the development and implementation of its strategic action plan and business plan;
Provide the necessary support to the organization and holding of the regional training workshop.
In addition to the assistance provided to the national coordination for monitoring the activities which is an ongoing activity, achieving the institutional and organizational audit stands out as a prerequisite for the implementation of the other activities. To do this, the PCC has positioned this activity in the forefront of the implementation timetable of its technical assistance.
The objective of this institutional and organizational audit mission to PROPAC is to highlight the strengths and weaknesses of the PROPAC management system in relation to the opportunities and threats of its institutional environment in order to identify the main orientations of actions for improving its performance.
To achieve this goal, a mission of the PCC comprising Messrs Ibrahima Ndour, Executive Secretary of the PCC, Gabriel GBEDJISSOKPA, Director of Programmes and Projects in the PCC and Lazare Djoumbi SEMA, PCC Consultant conducted during the period from August to September 2015, a mission to PROPAC and to four of its National Consultation forums of farmers' Organisations, including those of Cameroon, Burundi, Gabon and Guinea. The mission held discussions with the governing bodies of these organizations, the technical staff (where they exist), some grassroot POs and their institutional and technical partners. These discussions and the study of the available documentation enabled the mission to identify the key strengths and constraints to the development of these institutions.
At the end of this first stage of the organizational and institutional audit of PROPAC, the PCC sincerely thanked the FAO for giving them the opportunity to understand the organization and operation of this network, its relations with the various partner institutions or potential partners.
Since its creation in 2005, PROPAC has acquired a lot of experience and maturity. It may become an essential community institution in supporting the development of grassroot agricultural cooperatives. For more efficiency on the field, PROPAC and its member national structures must restructure some of their functions and develop appropriate strategies to enhance the impact of their interventions.
The next phase of the support from the service provider should take into consideration the key elements of the diagnosis carried out and target the implementation of the main orientations proposed at the end of this mission.